An Office 365 subscription includes not only the MS Office suite of applications, but also up to 1 TB of OneDrive cloud-based file storage. OneDrive is useful in many ways. When combined with MS Word 2016, it allows you to collaborate on documents in real time with a client, co-counsel, or even opposing counsel. This month we show you how real-time collaboration works in Word 2016.
1. Make sure the Word document you want to share is saved to OneDrive (or SharePoint Online if you are an enterprise user).
2. In Word 2016, you will find a new Share button at the far right of the Ribbon.
2. Invite others to edit the Word document with you by clicking Share>Save to Cloud and select either OneDrive or SharePoint (depending on what Cloud-based storage option is enabled on your system).
3. In the Share pane, either have Word send a link to your collaborator or get a sharing link you can email yourself. To have Word send the invitation, type your collaborator's email address in the Invite People box, set permissions to Can edit, and (optionally) add a personal message. Make sure the Automaticallly share changes box is set to Ask me, or Always, then click Share.
Manual invitations are sent by clicking Get a sharing link at the bottom of the Share pane. The paste that link into an email or instant message.
Once you have sent an invitation or link, you and your collaborator merely need to open the document and start editing. There is no special collaboration mode you need to enable. Make sure you say yes when presented the dialog box to automatically share changes in real time.