Category: Mobility

Nearly Three-Quarters of Lawyers Sometimes Telecommute

A report in the ABA Journal reveals that 71% of members surveyed sometimes work from places other than their offices.  The breakdown is as follows:  Lawyers are telecommuting at home (88 percent), in hotels (32 percent), in others’ offices (21 percent), in public places such as libraries or courthouses (14 percent), and in coffee shops and cafes (12 percent).  Ninety-five percent use computers away from the office, 89 percent use laptops, and 79 percent use BlackBerrys or smartphones.  This information makes me more comfortable with my tendency to blog about mobile lawyering issues.


Tipping Point for Digital vs Paper Books? – And the Continuing Trend from Physical to Virtual

Lawyers tend to be avid readers.  Much of what we read is professionally required (statutes, rules, case law, discovery responses, etc.).  But lawyers also read extensively for pleasure.  Having ready access to a steady stream of reading material is important to many of us.  Traditionally, that has meant well-stocked, but also bulky and unwieldy, bookshelves stocked with hard covers, paperbacks, and periodicals.  Today, it is just as likely to mean an ebook reader.

That is why the news yesterday from Amazon, as reported by Gizmodo, is so interesting.  Sales of ebooks for Amazon’s Kindle ebook readers have outstripped sales of hardcover books for the first time.  This trend may accelerate with the recent substantial price drops in both the standard-sized Kindle and the lawyer-worthy large-format Kindle DX.

As revealed by Amazon:

Over the past three months, for every 100 hardcover books Amazon.com has sold, it has sold 143 Kindle books. Over the past month, for every 100 hardcover books Amazon.com has sold, it has sold 180 Kindle books. This is across Amazon.com’s entire U.S. book business and includes sales of hardcover books where there is no Kindle edition. Free Kindle books are excluded and if included would make the number even higher.

So we are seeing with books what we’ve seen over the last decade with music.  Digital media is replacing physical media as the format of choice.  Just as the iTunes store and the iPod drove the move to digital music, Amazon and its Kindle are driving the move to ebooks.  The Apple iPad will help move that trend forward, although it is a slate or table computer, not truly an ebook reader.  Android and Windows 7 slate computers coming later this year will also promote ebook sales.

We see another form of this move from physical to digital everyday in our offices where on-line legal research services have effectively replaced a paper library for most research tasks. Also part of this trend is the move from locally installed software on a firm’s own servers to web-based hosted applications (software as a service) for everything from time and billing to practice management to word processing.  Read Ed Emmerson’s recent post on cloud computing for more information.  Being in the cloud is especially useful for firms or businesses with multiple offices in different locations or with a mobile workforce.  Affinity Consulting Group, for example, with offices around the Eastern U.S., uses a “hosted Exchange” service to better integrate email and calendar functions no matter where a consultant or staff member may be located.  It is a cloud-based tool that lets us serve you more efficiently.

Moving to cloud-based services from locally installed hardware and software can be a mind-set adjustment that isn’t easy for lawyers (or even some consultants).  Security and confidentiality concerns are usually at the forefront of the debate.  On the other hand, most small and medium-sized firms don’t do an adequate job of protecting their physical technology assets.  In many cases, moving to the cloud will improve security and reliability.  Each firm’s situation must be carefully analyzed.  We can help with that process.


Travel Without Notebook, Netbook, or Even a USB Flash Drive (But Remember to Bring Your Cell Phone)

Not long ago I wrote about installing portable applications to a USB flash drive and using it to plug into any available PC so you can work while traveling.  Now PCWorld has an article showing how to do essentially the same thing, but without a USB flash drive.  Instead, you use your smart phone’s flash card storage (likely an underutilized microSD card) to hold the portable applications.  Then all you need is a USB cable to run from your smart phone to the host computer you want to use while traveling.  The applications will load and run on the PC from your smart phone’s storage just as they would from a USB flash drive.

Why not just work from your smart phone?  There is no doubt that many functions are more easily handled using a full-sized keyboard and monitor. So why squint you eyes and cramp your fingers.  Install a suite of portable apps on your smart phone’s flash card and it will be like having your office computer with you wherever you go.


Droid X – First Impressions

New Android OS-based smart phones (or more accurately, “super phones”) are seemingly released every few weeks.  The “latest and greatest” on the extensive Verizon Wireless network is the Motorola Droid X.  This may be the largest cell phone on earth, yet it is very slim and feels great to hold.  It seems a bit lighter than the original Moto Droid.  The added size, providing a larger screen, seems to have no downside in my first few days of using the Droid X (other than the need to purchase a new case).

Motorola Droid X (Verizon Wireless only)

What I especially like about the larger screen is the larger on-screen keyboard.  Unlike the original Motorola Droid I used for the last 8 months, the Droid X has no slide-out physical keyboard.  That is just as well.  Although last November I purchased the Moto Droid over the HTC Droid Eris primarily because the Moto Droid has a slide-out hardware keyboard, I found the hardware keyboard to be less than optimally designed.  After the first few weeks, I used the onscreen keyboard almost exclusively.  On the Moto Droid, the onscreen keyboard in portrait mode (holding the phone upright the way most of us do) was just a bit small for my adult male fingers.  Turning the phone to landscape mode brought up a much more usable on-screen keyboard, so that is how I usually typed.

The extra screen space (4.3 inches total) on the Droid X is put to good use my making the portrait orientation onscreen keyboard large enough for easy adult use.  The hardware keyboard from the original Moto Droid is not missed at all.  Also well-implemented is the faster microprocessor in the Droid X.  Everything from moving through the menu to web browsing to composing emails is much faster on the X than on the original Moto Droid.  The X is the fastest Android 2.1 phone currently on the market.  That speed will likely improve even more late this summer when the X is upgraded to the newest version of Android (2.2 or “froyo”, which is reported to have significant speed improvements over version 2.1).

The Droid X has three microphones designed to work together for noise reduction when making calls.  The primary mic is in the traditional position at the bottom front of the phone.  There are secondary mics on the top edge and on the bottom of the rear of the phone (essentially behind the primary mic).  I’ve had no complaints about my voice quality from those I’ve called, but it is too soon for me to conclude that this system is a huge enhancement.

The user interface differs slightly from the “pure” Android OS of the original Moto Droid.  It appears that Motorola has overlaid part of its Motoblur interface on the stock Android OS.  I actually like the changes, but I’ve read at least one review online that disagrees with the decision to use Motoblur.

My primary email account for my appellate practice is a Gmail account with a custom domain name.  As you might expect with an OS designed by Google, the Droid X integrates perfectly with my Gmail email, giving what is essentially Exchange-like functionality for email, contacts, and calendar.  Not that the Droid X doesn’t also handle true “push” Exchange email well.  I set up my Affinity Consulting hosted Exchange email account on the Droid X in just a few minutes and it also works flawlessly.  The test message I sent from my Affinity account using Outlook Web Access on my PC was pushed within seconds to the Droid X.

Essential accessories for the Droid X include the mobile and home docks.  The mobile dock is much improved over the dock for the original Moto Droid.  The power connector is built into the dock itself rather than require a separate manual connection to the phone.  Just slide the X into the dock, close the top lever to lock it into place, and the phone switches to automobile mode and receives power from your car’s power outlet.  This is another area where the larger screen is a huge improvement.  Navigation on the X using Google’s excellent maps/GPS service (free) is better than with the Moto Droid because the screen is easier to read.  Phones like the Droid X (when used with a mobile dock) will soon render stand-along GPS units obsolete.

If you want to use the X as a music player, the on-screen control buttons for the music app are much larger and easier to access.  The only downside of the new dock is that the audio patch cable from the X to your car stereo’s auxiliary input must be manually connected.  It is not built into the dock (although a patch cable is included with the mobile dock, saving a trip to Radio Shack to buy one).  I used the X in its mobile dock last weekend on a trip from my home in Bradenton to visit my daughter in Orlando at the University of Central Florida.  The navigation, music, and calling functions were much improved over the original Moto Droid and its mobile dock.  The Droid X is a competent iPod Touch replacement, offering all the features of an iPod without being tied to the iTunes store.

The home dock is much like the home dock for the original Moto Droid, only larger.  One enhancement is the addition of an HDMI out port on the dock.  The X is capable of capturing and playing back HD (720p) video.  It has an onboard HDMI port as well.  So you connect the X to a large screen HDTV and watch 720p video downloaded or shot using the X’s camcorder function.  I have not tried this function yet, but according to one report the new iPhone handles this task a bit better with 30 fps frame rate vs. the X’s 24 fps frame rate, although the X had better audio and more accurate color.  Depending on your requirements, a separate mini-HD camcorder may no longer be a vacation or kid-activity essential.

The home dock also allows you to get rid of your alarm clock.  The X (and all Android phones) have an complete multiple alarm clock application that is customizable.  Drop the X into its home dock and it switches to alarm clock mode (also showing weather, etc.).  It has a bright setting for daylight and a dim setting for night.  My original Moto Droid replaced my alarm clock last November.  The X will continue that function.  My wife now has the Moto Droid hand-me-down and uses it with its home dock as her alarm clock.

Ever since Apple and AT&T partnered to introduce the iPhone, there has been feverish speculation as to when the iPhone would be available on Verizon’s superior wireless network.  Although the exclusive agreement between Apple and AT&T expires next year, the NY Times speculates that the iPhone may never reach Verizon, and that with its stable of impressive Android phones, Verizon may not care that it doesn’t have the iPhone. I think the NY Times is right.  Phones like the Droid X seem to be directly competitive with the iPhone, besting it in many areas while lagging  just behind in a few others.  Years ago we talked about “convergence.”  That meant a single portable hand-held device that did everything.  The Droid X (like the iPhone, but with an even larger screen) falls into that category.  It is a cell phone, email machine, portable Internet tablet, digital music player, digital HD camcorder and video viewer, GPS navigator, mobile Wi-Fi hot spot (a feature the iPhone lacks), and more.

Overall, my first impressions of the Droid X as a tool for a mobile lawyer are very positive.  I will report back from time to time as I become better acquainted with the X, including using its tethering and mobile Wi-Fi hot spot features.


iPad for Lawyers, but not on AT&T?

Any lawyer interested in using technology to aid his/her practice should be a subscriber to TechnoLawyer.  Joining the TechnoLawyer community if free.  TechnoLawyer publishes several weekly email newsletters, one of which is the in-depth TechnoFeature.

This week’s TechnoFeature is a review of the iPad and its usefulness to lawyers by small firm practitioner Jeffrey Allen.  He rates the iPad as a mediocre 2.5 on a 5-point scale for law office use, but a very healthy 4.5 for personal use.  One of his frustrations is that the iPad’s with 3G (wireless data) service is tied (but not locked) to AT&T.  He finds AT&T’s service to be wanting.  Apparently this is a widely held view.

But if you have an iPad with the 3G feature, or plan to buy one, you may not need to suffer on AT&T’s network.  Apple didn’t “lock” the iPhone to any particular wireless data provider, but it made it harder to use carriers other than AT&T by adopting the not-yet-standard micro sim card as the format for its subscriber identity module (sim) to permit wireless data access.  Fortunately, a micro sim and standard sim are electronically identical.  A standard sim can be converted to a micro sim by trimming the excess plastic around the electronic portion to fit the micro sim’s dimensions.  The downside for U.S. customers is that only T-Mobile uses a GSM data connection here.  The other major carriers, Sprint and Verizon, use CDMA, which as of now is not compatible with the iPad.  That limits the “trim your sim” option to T-Mobile sim owners and also restricts the data speeds to T-Mobile’s slower 2G.  But if you are already a T-Mobile customer and want to leverage your existing data plan by using it in the iPad, there is a way.

Naturally, this is not something to undertake lightly.  And although it can be done with a hobby knife or scissors, there are special purpose cutters designed to do the job right without much fuss, and most come with adapters to turn your newly-created micro sim back into a standard sim for use in phones and other devices.

If you have a sim card from another carrier (T-Mobile only in the U.S.) that provides more reliable or less costly data service, you can trim it to micro sim size, remove the existing AT&T micro sim card from your iPad, and install the new card in its place to provide wireless email access and web browsing.  This technique can also be used by AT&T customers who have an iPhone and don’t want to buy a separate data plan for their iPad.  They can use the standard sim from their iPhone, trim it to micro sim dimensions for use in the iPad, then use a micro sim to sim adapter (essentially just a plastic surround) to re-insert the sim into the iPhone when using that device.

The best solution for those on the Sprint or Verizon wireless networks may be to forgo the 3G iPad models and stick with Wi-Fi only, then get one of the terrific MiFi mobile hotspot devices sold by Verizon and Sprint.  While the iPad cannot be directly tethered to a cell phone for Internet access, it can access the Internet via WiFi using a MiFi device.  Perhaps more elegant, especially if you are in the market for a new cell phone anyway, is to opt for a phone with built-in WiFi hotspot capability such as the Droid X (released tomorrow), the existing Palm Pre Plus, or the Droid Incredible (which is scheduled to receive an over-the-air update to add this capability).   Reportedly Verizon will charge an additional $20 per month to use one of these smart phones as a WiFi hotspot, but that is still cheaper than buying a separate device and data plan.   Sprint offers the 4G HTC Evo with the same hotspot capability, but with a $30 extra charge per month (perhaps because of the faster 4G network, assuming it is available where you are located).

The iPad is an intriguing and ground-breaking device.  I personally am not convinced that is it the right tool for lawyers to aid in their practices.  But as a personal device, it is more attractive.  If you have not already taken the plunge, there will be several Windows 7 and Android-based tablet or slate computers to compete with the iPad by the end of this year.   It might be worth the wait.


 

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