Affinity Consulting Blog

Until recently, Microsoft Office was the undisputed "must-have" software for any law practice. While an office suite is still essential, and MS Office remains the most common choice, the use of scanning, electronic filing, e-discovery, and digital/paperless practice has made Adobe Acrobat equally important to law firms. The added features of Acrobat Pro make it a particularly useful upgrade from Acrobat Standard for law firm use.

The Pro version adds many batch processing features that can save time. Among them is the Action Wizard to automate many tasks including reducing the size of your PDF files. This can be done not just one file at a time, but with multiple files or entire folders.

Here are the steps to take (using Acrobat X Pro, which is the version I have) in order to create a new Action for batch file size reduction.

1. Launch Acrobat Pro

2. Click File>Action Wizard>Create New Action

A. Start with: Ask When Action is Started

B. From the left column, expand Document Processing and choose Reduce File Size

C. Save to: Ask When Action is Started

D. Save Action and name (such as "Batch Reduce File Size")

In order to access this Action in the future, click File>Action Wizard>Batch Reduce File Size (or whatever you named it) from the list.

Added Tip: If you know you will always have files in a given folder to reduce (such as an incoming scan or email attachment folder), you can make a more specific batch job for that location.

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