Affinity Consulting Blog

We have covered Word's default settings in our newsletter before, but it still amazes me how many people don't change Word's default settings to something reasonable. If you have to change the font or the paragraph settings every time you start a new document, then STOP WHAT YOU ARE DOING RIGHT NOW and take 60 seconds TO MAKE THE FOLLOWING CHANGES:

Step #1: Open a new blank document. (This is important, it must be a new blank document.)

Step #2: Click the font launcher on the home tab; set the FONT and the FONT size to the font that you like, click "Set as Default" at the bottom of the screen, click "All documents based on the Normal.dotm template" and then click OK.

Step #3: Click the Paragraph launcher on the home tab; change the paragraph space after to 0, change the line spacing to single, click "Set as Default at the bottom of the screen, click "All documents based on the Normal.dotm template" and then click OK.

Step #4: Go to File->Options->Proofing and uncheck "Ignore Words in Uppercase." Then click "Autocorrect Options", then delete the (c), (e), and (r) options from the AutoCorrect list and click OK.

As a result of changing these settings, every new document should have the correct font and paragraph spacing and Word will now spellcheck words spelled in all uppercase letters.

This is a minimal list of settings that should take no longer than 60 seconds or so to change. There are several others we recommend changing as well, but this is a good start. Remember, if something is bothering you in Word, 9 times out of 10 it can be corrected by changing a setting.

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